User Provisioning
User provisioning is the process of creating, updating, and managing user accounts and access rights across systems and applications. It ensures users receive the appropriate roles, permissions, and authentication settings based on their responsibilities, while also supporting timely updates and deactivation to maintain security and compliance.
Key Components of User Provisioning
👤 User Creation & Onboarding
User provisioning in Visual Guard enables administrators to create user accounts either manually or automatically through integrated identity sources. During onboarding, users can be provisioned with predefined roles, group memberships, and authentication methods, ensuring they receive the appropriate access as soon as their account is created. This streamlined approach reduces onboarding time and ensures consistency across the system.
🔄 Role & Group Assignment
Roles and groups can be assigned to users at the time of provisioning, allowing access permissions to be applied immediately. Group-based assignments help standardize access controls and reduce the need for individual permission configurations, ensuring users have the correct level of access aligned with their responsibilities from day one.
🔐 Authentication Setup
Visual Guard allows authentication methods to be configured during the provisioning process, including Active Directory, Entra ID (Azure AD), database-based authentication, multi-factor authentication, and passwordless login. This flexibility ensures that users authenticate using approved identity mechanisms while complying with organizational security policies.
🛠️ Profile & Attribute Management
User provisioning includes setting up essential user attributes such as email address, phone number, department, and custom fields. These attributes can be leveraged for policy enforcement, access decisions, notifications, and workflow automation, enabling more contextual and policy-driven access management.
🚫 Deprovisioning & Access Revocation
When users no longer require access, Visual Guard supports timely deprovisioning by disabling or removing user accounts. This ensures that access to applications and resources is revoked promptly, reducing security risks while maintaining audit records for compliance and tracking purposes.
Benefits of User Provisioning
✅ Faster User Onboarding
User provisioning enables new users to gain access to Visual Guard quickly and seamlessly. By automatically assigning roles, groups, and authentication methods during account creation, users are productive from day one without the need for additional manual approvals or follow-up actions.
🔒 Improved Security
Provisioning enforces the principle of least privilege by ensuring users receive only the access required for their role. Automated and timely deprovisioning further strengthens security by immediately revoking access when users leave the organization or change responsibilities, reducing the risk of unauthorized access.
📉 Reduced Administrative Effort
Structured provisioning processes minimize repetitive manual tasks such as individual user setup and permission configuration. Automation reduces human error, improves consistency, and allows administrators to manage user access more efficiently across teams and environments.
📋 Better Compliance & Auditing
User provisioning maintains a clear and auditable record of user access, including when users were created, modified, or deprovisioned and which roles or permissions were assigned. These audit trails support regulatory compliance, internal reviews, and security investigations.