User Management
User Management in Visual Guard provides a centralized and secure way to manage user identities, access rights, and authentication methods across your applications. It enables administrators to create, organize, and maintain users efficiently while enforcing consistent security policies.
With support for multiple authentication modes—including Active Directory, Entra ID (Azure AD), database, and passwordless authentication—Visual Guard adapts seamlessly to diverse enterprise environments. Administrators can assign users to groups and roles, apply permissions, configure MFA, and control data access with precision.
Types of Users
A Visual Guard user is a locally managed account created and maintained within Visual Guard. Authentication is handled internally by Visual Guard using a username and password, and access is controlled through assigned roles, groups, and security policies.
A database user is an account that authenticates directly against the repository database (such as SQL Server or Oracle). Visual Guard validates the user’s credentials using the database authentication mechanism while still managing roles, permissions, and access rules within Visual Guard.
A Windows user is an account authenticated through Windows or Active Directory (AD). Visual Guard leverages the existing domain identity for authentication, allowing organizations to reuse centralized Windows credentials while managing application-specific authorization and security policies in Visual Guard.
Benefits of User Management in Visual Guard
🔐 Centralized Access Control
User Management in Visual Guard provides a single, unified interface to manage users, roles, groups, and permissions across the entire platform. This centralized approach eliminates the need to configure access separately in different components, reduces administrative complexity, and helps ensure consistent security policies are applied throughout the environment.
⚙️ Simplified Administration
Administrators can easily create, update, deactivate, or remove users through intuitive workflows. Common administrative tasks such as assigning roles, modifying permissions, or enforcing policy updates can be performed quickly and uniformly, reducing effort while maintaining control and accuracy.
🧩 Scalable Role & Group Management
By assigning roles and permissions at the group level, Visual Guard simplifies access management as teams grow. New users can be added to existing groups and instantly inherit the required access, making it easier to scale securely without repeatedly configuring individual user permissions.
🔄 Flexible Authentication Options
Visual Guard supports multiple authentication methods, including Active Directory, Entra ID (Azure AD), database-based authentication, and passwordless login. This flexibility allows organizations to integrate with existing identity systems while choosing the authentication approach that best fits their security and operational requirements.
🛡️ Enhanced Security & Compliance
User Management enables enforcement of strong security controls such as multi-factor authentication, password complexity rules, and access validation. Detailed audit logs and user activity tracking help organizations meet compliance requirements and provide visibility into access changes and authentication events.
🔍 Improved Visibility & Control
Administrators gain clear visibility into user access, assigned roles, and group memberships. This transparency helps quickly identify misconfigurations, unnecessary privileges, or potential security risks, enabling proactive access reviews and timely corrective actions.
🚀 Operational Efficiency
Automated and streamlined user management workflows reduce manual intervention and administrative overhead. Tasks such as user onboarding, role changes, and access updates can be completed faster, improving overall operational efficiency and allowing teams to focus on higher-value activities.
User Lifecycle Overview
User Management in Visual Guard supports the complete user lifecycle, ensuring that access is granted, maintained, and revoked in a controlled and secure manner. By managing each stage of the user lifecycle centrally, organizations can maintain consistency, reduce security risks, and improve administrative efficiency.
👤➕ User Onboarding
Administrators can onboard new users quickly by creating user accounts or integrating users from external identity providers such as Active Directory or Entra ID. During onboarding, users are assigned appropriate roles or groups, allowing them to immediately access the required Visual Guard components and resources based on their responsibilities.
🔄 Access and Role Management
As users’ roles or responsibilities change, their access can be updated easily without recreating accounts. Role and group assignments can be modified to ensure users always have the correct level of access, supporting the principle of least privilege while maintaining operational continuity.
⏳ Temporary and Conditional Access
Visual Guard allows administrators to manage temporary or conditional access by enabling, disabling, or adjusting permissions as needed. This is particularly useful for contractors, auditors, or users who require time-bound or limited access to specific resources.
🛠️ Ongoing User Maintenance
User Management enables regular maintenance activities such as updating user details, reviewing role assignments, and validating access permissions. Periodic reviews help ensure that user access remains accurate, relevant, and aligned with organizational policies.
🚫👤 User Deactivation and Offboarding
When users leave the organization or no longer require access, their accounts can be deactivated or removed promptly. This ensures that access to Visual Guard is revoked in a timely manner, reducing the risk of unauthorized access while preserving audit records for compliance and tracking purposes.