Group Attribute

In Visual Guard the Group Attribute refers to the capability to define and manage additional properties or characteristics associated with user groups or categories beyond basic membership. These attributes provide additional context and flexibility for group management, allowing administrators to capture and store diverse information about groups.

Key Aspects

1. Customization: Users can define custom attributes tailored to their organization’s specific needs, enabling them to capture relevant information unique to their group definitions. This customization ensures that group profiles align with the organization’s structure, policies, and requirements.
2. Flexibility: Administrators can configure various types of attributes, such as text fields, dropdown lists, checkboxes, or date fields, to accommodate different types of data and ensure data integrity.
3. Visibility and Editability: Administrators can control the visibility and editability of group profile attributes based on user roles or permissions, ensuring that sensitive information is appropriately secured and only accessible to authorized personnel.
4. Integration: Group profile attributes can integrate with other systems or applications to synchronize group data across different platforms, streamlining group management processes and ensuring data consistency.
5. Enhanced Group Definition: Group profile attributes enhance group definitions by providing additional context and information about groups, such as departmental affiliations, project assignments, or team roles. This helps administrators better understand and manage groups within the organization.

Structure of the Group Attribute

1. Primary Information which includes;

• Property Name: Identifier for a specific attribute or characteristic of an entity.
• Display Name: Human-readable label used to represent a property or attribute.
• Data type value: Specification defining the type of data stored in a property or attribute i.e
  • String
  • Integer
  • Double
  • Date Time
  • Boolean
  • DropDown List
• Description: Brief explanation or summary providing additional context or details.
• ID: ID, short for “identifier,” is a unique alphanumeric code or label assigned to a specific entity within a system or database.

2. Other Infromation details include;

• Attribute Group Name: Categorization label for grouping related attributes together
• Is Visible: Indicator specifying whether an attribute is visible or hidden in the role interface for e.g if we select PhoneNumber is visible then you will be able to see the phone number details under the shared role profile

Result: Group –> Click on the group –> under profile you will see the Company Name

If you uncheck the Is visible icon the the details will not be visible to you

• Is Required: Flag indicating whether an attribute must be populated with data. e.g if you select the Is required icon then the feature will become a mandatory parameter.

Result: Group -> Click on the group –> under profile you will see the default ‘company name’, if you leave the parameter blank then it will prompt you to enter the details. The page will not be saved unless and until you entered the details.

If you uncheck the Is Required icon the the details will be saved with out any details on the specific parameter.

• Is Search Allowed: Permission setting determining whether an attribute can be used for searching or filtering
• Is ReadOnly for API: Setting determining whether an attribute can be modified via an API or not. is a setting within Visual Guard that specifies whether an attribute associated with a group profile can be modified via an API (Application Programming Interface) or not. When this setting is enabled (set to “readonly”), it restricts the ability to modify the attribute’s value programmatically through API calls. This setting ensures data integrity and security by controlling access to attribute modification functionalities, particularly when changes need to be tightly regulated or restricted to specific user roles or permissions.
• IS ReadOnly for UI: Setting determining whether an attribute is editable in the user interface. is a setting within Visual Guard that determines whether an attribute associated with a group profile can be modified through the user interface (UI) or not. When this setting is enabled (set to “ReadOnly”), it restricts users from modifying the attribute’s value directly via the Visual Guard interface. This setting is useful for ensuring data integrity and security by controlling access to attribute modification functionalities through the UI, particularly when certain attributes should only be modified by administrators or authorized personnel. e.g if we choose the phone number to be ReadOnly for UI then that parameter will be a read only.

Result: Group –> Click on the group –> under profile you will see the company name portion will be ReadOnly and will not be editable.

If you uncheck the Is ReadOnly for UI icon the the parameter will be editable

• Need to save in Log: Specification indicating whether changes to an attribute should be logged for auditing purposes

Overall, the group profile attribute feature enhances the flexibility, granularity, and usability of group management within a user management system, empowering administrators to define and manage groups effectively to meet the organization’s needs and requirements.